Most delays in industrial quotations come from missing details: an unknown make, a missing rating, or a quantity unit that is not clear. A complete RFQ gets a complete quote the first time.
Checklist
- Send the list as Excel if you can - one line per item, with columns for description, make, part number, unit and quantity.
- Give the make and catalogue / part number for switchgear and control items. A photo of the old item's nameplate works too.
- State ratings: current (A), voltage, poles, coil voltage, sq mm, SWG - whatever defines the item.
- Say whether alternative makes are acceptable, and which ones are not.
- Add the required date and the delivery location (plant and district).
- Mention your commercial terms: GST number, billing entity, payment terms and any vendor code.
- If the RFQ came from a portal, include the portal RFQ number so both sides can track it.
What a good quotation should give you back
- Line-by-line rate with make, unit and GST
- Freight / delivery basis
- Delivery estimate per line
- Validity of the quotation
- Clear marking of any line that is not quoted, or quoted in an alternative make
Published 30 September 2026 by Kanoi Traders.